Team Logistics and Meetings

You will be required to meet as a full team at least once every two weeks. Each meeting is to have an agenda and protocol precise enough and small enough that it can be expected to last under two hours. The team must keep a common record of the agendas together with what was proposed, discussed, decided, accomplished. The Instructor reserves the right to ask to see this record.

Apart from these meetings, you should:

• exchange full names, phone numbers, e-mail ids, addresses;
• establish a method for between-meeting communication and consultation;
• organize a common bulletin-board file to record items to do, milestones, tasks, assignments, progress, etc.;
• establish a firm, meeting schedule at which everyone can, and is expected to be, present;
• spend time getting to know each other and share any concerns you have about the team, the arrangements, and the course;
• agree upon and establish a written guide for a uniform implementation code style.

A useful form for meetings is one in which one person is responsible for keeping things tightly on schedule, one person keeps summary notes, and some effort is made to cover:

• an update on each person's progress in their assigned tasks,
• an update on the progress toward each goal,
• a review of the progress chart and any necessary revisions,
• an analysis of workloads and schedules with any necessary revisions and redistributions,
• the setting of deadlines and goals for the next meeting,
• an evaluation of how well the team is functioning and an effort to air and resolve difficulties,
• a review of any past decisions that appear not to be working and need to be revised.